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HADDONFIELD LITTLE LEAGUE
&
BABE RUTH LEAGUE
 CONSTITUTION
 
 
 
ARTICLE I – TITLE
 
This organization shall be known as the Haddonfield Little League.
 
 
 
ARTICLE II – OBJECTIVE
 
 
SECTION 2.1
The objective of the Haddonfield Little League shall be to implant firmly in the children of the community the ideals of good sportsmanship, honesty, loyalty, courage, and respect for authority, so that they may be well adjusted, stronger, and happier children and will grow to be good, decent, healthy, and trustworthy citizens.
 
 
SECTION 2.2
To achieve this objective, the Haddonfield Little League will provide a supervised program under the Rules and Regulations of Little League Baseball, Incorporated. All Directors, Officers and Members shall bear in mind that the attainment of exceptional athletic skill or the winning of games is secondary, and the molding of future citizens is of prime importance. The Haddonfield Little League shall operate exclusively as a non-profit educational organization providing a supervised program of competitive baseball. No part of the net earnings shall inure to the benefit of any Member or individual.
 
 
 
ARTICLE III – MEMBERSHIP
 
 
SECTION 3.1
Eligibility – Any person sincerely interested in active participation to further the objective of the Haddonfield Little League may apply to become a Member.
 
 
SECTION 3.2
Classes – There shall be the following classes of Members:
 
(a)        Player Members – Any player candidate meeting the requirements of Little League Regulation IV shall be eligible to compete for participation. Player Members shall have no rights, duties or obligations in the management or in the property of the Haddonfield Little League.
 
(b)       Regular Members – Parents of player members shall be deemed to be Regular Members of the Haddonfield Little League. Regular Members shall be entitled, and are indeed encouraged, to attend the annual General Membership Meeting in October of each year and all other General Membership meetings. Any adult person actively interested in furthering the objectives of the Haddonfield Little League may apply to the Board of Directors (“Board”) to become a Regular Member. Applications should be made in writing and, upon Board approval, the applicant shall become a Regular Member. The secretary shall maintain the roll of membership to qualify voting members. Only Regular Members in good standing are eligible to vote at General Membership Meetings. All Officers, Board Members, Executive Committee Members, Managers, Coaches, Volunteer Umpires, and other elected or appointed officials must be active Regular Members in good standing. 
Note: Regular Members of the league automatically include all current Managers, Coaches, Volunteer Umpires, Board Members, and Officers of the Board, Executive Committee Members, and any other person who is recognized by the Board as a volunteer in the Haddonfield Little League.
 
(c)        Honorary Members – Any Person may be elected as Honorary Member by the unanimous vote of all Directors present at any duly held meeting of the Board of Directors but shall have no rights, duties, or obligations in the management or in the property of the Haddonfield Little League.
 
 
SECTION 3.3
Other Affiliations
Members, whether Regular or Player, shall not be required to be affiliated with another organization or group to qualify as members of the Haddonfield Little League.
 
 
SECTION 3.4
Suspension or Termination – Membership may be terminated by resignation or action of the Board of Directors as follows:
 
(a)        The Board of Directors, by a two-thirds vote of those present at any duly constituted Board Meeting, shall have the authority to discipline or suspend or terminate the membership of any Member of any class, including managers and coaches, when the conduct of such person is considered detrimental to the best interests of the Haddonfield Little League. The Member involved shall be notified of such meeting, informed of the general nature of the charges and given an opportunity to appear at the meeting to answer such charges. Anyone whose membership is under supervision or has been terminated shall not enter the property of the Haddonfield Little League or attend any of its functions unless summoned or specifically allowed by The Board. 
 
(b)       The Board of Directors shall, in case of a Player Member, give notice to the manager of the team for which the player is a Player Member. Said manager shall appear, in the capacity of an adviser, with the player before the Board of Directors or a duly appointed committee of the Board of Directors. The player’s parent(s) or legal guardian(s) may also be present. The Board of Directors shall have full power to suspend or revoke such player’s right to future participation by two-thirds vote of those present at any duly constituted meeting (quorum is required).
 
(c)        The President, Executive Vice President, Player Agent, Secretary, and Treasurer individually, or any other two members of the Board of Directors shall have the authority to suspend a member immediately pending a hearing. A hearing before the Board of Directors shall be held within 72 hours. 
 
(d)       A suspended or expelled member has seven days from the date notified to file a written request for a hearing to answer the changes or appeal the decision. Acceptable notice will be a verbal notice witnessed by at least one other board member or certified mail to last know address. After that period, that member loses his/her right to appeal.
 
(e)        The Board of Directors may suspend or terminate the right of any person(s) to participate in or have contact, or come onto the premises of or attend the functions of the Haddonfield Little League, including the relatives or guardians of Player Members and the public at large, whose actions or presence is detrimental to the best interests of the Haddonfield Little League. The same procedures will be sued as for Members.
 
 
 
ARTICLE IV – GENERAL MEMBERSHIP MEETINGS
 
 
SECTION 4.1
Definition – A General Membership Meeting is any meeting of the membership of the league (including Special General Membership Meetings, Section 4.7). A minimum of one per year (Annual Meeting, see Section 4.6) is required.
 
 
SECTION 4.2
Notice of Meeting – Notice of each General Membership Meeting shall be delivered personally, electronically, or by mail to each Member at the last recorded address at least fourteen days in advance of the meeting, setting forth the place, time, and purpose of the meeting. In lieu of the above methods, notice may be given by publishing notice of the meeting on the Haddonfield Little League website and/or in the “Haddonfield Sun” or “What’s On: Haddonfield” at least seven (7) days before the meeting, or by any other method approved by the Board.
 
SECTION 4.3
Quorum – At any General Membership Meeting, the presence in person of a minimum of fifteen (15) members shall be necessary to constitute a quorum. If a quorum is not present, no business shall be conducted. 
 
 
SECTION 4.4
Voting – Only Regular Members shall be entitled to make motions and vote at General Membership Meetings. However, the Board of Directors may invite, admit and recognize guests for presentations or comments during General Membership Meetings. (Those eligible to take part at meetings of the Board of Directors are described in Article V, Section 5.4).
 
 
SECTION 4.5
Absentee Ballot – For the expressed purpose of accommodating a Regular Member in good standing who cannot be in attendance at the Annual Meeting, or a General Membership Meeting at which new Board Members will be elected, an absentee ballot may be requested and obtained from the Secretary of the League. The absentee ballot shall be properly completed, signed and returned in a sealed envelope or electronically, to the Secretary prior to the date of the election. The Secretary shall present all absentee ballots to the Election Chairman (appointed at the meeting) on the date of the meeting, prior to the voting portion of the election process.
 
 
SECTION 4.6
Annual Meeting of the Members – The Annual Meeting of Members of the Haddonfield Little League shall be held the first Monday of October each year, or as soon thereafter as possible, for the purpose of electing new Members, electing the Board of Directors, receiving reports, and for the transaction of such business as may properly come before the meeting.
 
(a)        At the Annual Meeting of the Members of the Haddonfield Little League, the President or the President’s designee shall provide the Membership with the following:
 
(1)         The condition of the Haddonfield Little League;
(2)         A general summary of funds received and expended by the Haddonfield
            Little League for the previous year, the amount of funds currently in
            Possession of the league, and the name of the financial institution in
            Which such funds are maintained;
(3)         The whole amount of real and personal property owned by the
            Haddonfield Little League, where located, and where and how invested;
(4)         For the year immediately preceding, the amount and nature of the
            Property acquired, with the date of the report and the manner of the
            Acquisition, the amount applied appropriated or expended, and the
            Purposes, objects or persons to or for which such applications,
            Appropriations or expenditures have been made;
(5)         The names of the persons who have been admitted to regular membership
            In the Haddonfield Little League during such year. This report shall be
            Filed with the records of the Haddonfield Little League and entered in the
            Minutes of the proceedings of the Annual Meeting.
 
(b)       At the Annual Meeting, the Members shall determine the number of Directors to be elected for the ensuing year and shall elect such number of Directors. The number of Directors elected shall be not less than six (6), and shall be elected from the list of individuals prepared and presented by the Nominating Committee in accordance with Article X of this Constitution.
 
(c)        After the Board of Directors is elected, the Board shall meet to elect the Officers. After the election, the Board of Directors shall assume the performance of its duties immediately. The Board’s term of office shall continue until its successors are elected and qualified under this section.
 
(d)       The Officers of the Board of Directors shall include, at minimum, the President, one or more Vice Presidents, Treasurer, Secretary, one or more Player Agents and a Safety Officer. 
 
 
SECTION 4.7
Special General Membership Meetings – Special General Membership Meetings of the Regular Members may be called by the Board of Directors or by the Secretary or President at their discretion. Upon the written request of twenty Regular Members, the President or Secretary shall call a Special General Membership Meeting to consider the subject specified in the request. No business other than that specified in the notice of the meeting shall be transacted at any Special General Membership Meeting. Such Special General Membership Meetings shall be scheduled to take place not less than fourteen (14) days after the request is received by the President or Secretary.
 
 
SECTION 4.8
Rules of Order for General Membership Meetings – Robert’s Rules of Order shall govern the proceedings of all General Membership Meetings, except where same conflicts with this Constitution of the Haddon Little League.
 
 
 
ARTICLE V – BOARD OF DIRECTORS
 
 
SECTION 5.1
Authority – The management of the property and affairs of the Haddonfield Little League shall be vested in the Board of Directors.
 
 
SECTION 5.2
Increase in Number – The number of Directors on the Board of Directors so fixed at the Annual Meeting may be increased by the President, with Board Approval, during the course of his or her Presidency. If the number is increased, the additional Directors may be elected at the meeting at which the increase is approved, or at any subsequent Board of Director’s meeting. All elections of additional Directors shall be by majority vote of all Board Members present or represented by a properly executed and signed absentee ballot filed with the Secretary prior to the election meeting.
 
 
SECTION 5.3
Vacancies – If any vacancy occurs in the Board of Directors, by death, resignation or otherwise, it may be filled by a majority vote of the remaining Directors at any regular Board Meeting or at any Special Board Meeting called for that purpose. This election will be for the remainder of the unfinished term of the vacant position.
 
 
SECTION 5.4
Board Meetings, Notice & Quorum – Regular meetings of the Board of Directors shall be held immediately following the Annual Meeting and on such days thereafter as shall be determined by the Board.
 
(a)        The President or the Secretary may, whenever they deem it advisable, or the Secretary shall at the request in writing from Directors, issue a call for a Special Board Meeting. In the case of Special Board Meetings, such notice shall include the purpose of the meeting and no matters not so stated may be acted upon at the meeting.
 
(b)       Notice of each Board meeting shall be given by the Secretary personally, electronically or by mail to each Director at least seven (7) days before the time appointed for the meeting to the last recorded address of each Director. 
 
(C)       Fifty-one percent or more of the members of the Board of Directors shall constitute a quorum for the transaction of business. When determining whether a quorum exists, members physically present at the meeting and any members who have expressly waived their right to be at the meeting and authorized those physically present at the meeting to conduct business, shall be counted. If a quorum does not exist, no business shall be conducted.
 
(d)       Only members of the Board of Directors may make motions and vote at meetings of the Board of Directors. However, the Board of Directors may invite, admit and recognize guests for presentations or comments during Board meetings.
 
(e)        The President or Executive Vice President may suspend the seven day notice requirement when the issue to be discussed is of any emergency nature or is time-sensitive. The above quorum would still be necessary for business to be conducted.
 
 
SECTION 5.5
Duties and Powers – The Board of Directors shall have the power to appoint such standing committees as it shall determine appropriate and to delegate such powers to them as the Board shall deem advisable and which it may properly delegate. The Board may adopt such rules and regulations for the conduct of its meetings and the management of the Haddonfield Little League as it may deem proper, provided such rules and regulations do not conflict with this Constitution. The Board shall have the power by a two-thirds vote of those present at any regular Board or Special Board Meeting to discipline, suspend or remove any Director or Officer or Committee Member of the Haddonfield Little League in accordance with the procedure set forth in Article III, Section 3.4 (a,b).
 
 
SECTION 5.6
Rules of Order for Board Meetings – Robert’s Rules of Order shall govern the proceedings of all Board of Directors meetings, except where same conflicts with this Constitution of the Haddonfield Little League.
 
 
SECTION 5.7
Terms of Office – The President, Executive Vice President, Player Agent, Baseball Operations/Safety Officer, Treasurer, and Secretary shall be elected for two year terms. All other Board positions are for one year terms.
 
 
 
ARTICLE VI – DUTIES AND POWERS OF THE BOARD
 
 
SECTION 6.1
Appointments – The Board of Directors may appoint such other officers or agents as it may deem necessary or desirable, and may prescribe the powers and duties of each. Appointed officers or agents shall have no vote on actions taken by the Board of Directors unless such individuals have been elected to the Board by the membership or have been elected to fill a vacancy on the Board.
 
 
SECTION 6.2
President – The President shall:
 
(a)        Conduct the affairs of the Haddonfield Little League and execute the policies established by the Board of Directors.
 
(b)       Present a report of the condition of the Haddonfield Little League at the Annual Meeting
 
(c)        Communicate to the Board of Directors such matters as deemed appropriate, and make such suggestions as may tend to promote the welfare of the Haddonfield Little League.
 
(d)       Be responsible for the conduct of the Haddonfield Little League in strict conformity to the policies, principles, rules and regulations of the Haddonfield Little League.
 
(e)        Designate in writing other officers, if necessary, to have power to make and execute for/and in the name of the Haddonfield Little League such contracts and leases they may receive and which have had prior approval of the Board.
 
(f)        Investigate complaints, irregularities, and conditions detrimental to the Haddonfield Little League and report thereon to the Board or Executive Committee as circumstances warrant.
 
(g)        Prepare and submit an annual budget to the Board of Directors and be responsible for the proper execution thereof.
 
(h)       With the assistance of the Player Agent, examine the application and support proof-of-age documents of every player candidate and certify to residence and age eligibility before the player may be accepted for tryouts and selection.
 
 
SECTION 6.3
Vice President – The Vice President Shall:
 
(a)        Perform the duties of the President in the absence or disability of the President, provided he or she is authorized by the President or Board so to act. When so acting, the Vice President shall have all the powers of that office.
 
(b)       Perform such duties as from time to time may be assigned by the Board of Directors.
 
 
SECTION 6.4
Secretary – The Secretary Shall:
 
(A)       be responsible for recording the activities of the Haddonfield Little League and maintain appropriate files, mailing lists, and necessary records.
 
(b)       Perform such duties as are herein specifically set forth, in addition to such other duties as are customarily incident to the office of Secretary or as may be assigned by the Board of Directors.
 
(c)        Maintain a list of all Regular and Honorary Members, Directors and committee members and give notice of all meetings of the Haddonfield Little League, the Board of Directors and Committees. 
 
(d)       Keep the minutes of the meetings of the Members, the Board of Directors and the Executive Committee, and cause them to be recorded in a book and kept for that purpose.
 
(e)        Conduct all correspondence not otherwise specifically delegated in connection with
Said meeting and shall be responsible for carrying out all orders, votes, and resolutions not otherwise committed. 
 
(f)        Notice Members, Directors, Officers, and committee members of their election or appointment.
 
 
SECTION 6.5
Treasurer – The Treasurer shall:
 
(a)        Perform such duties as are herein set forth and such other duties as are customarily incident to the Office of the Treasurer or may be assigned by the Board of Directors
 
(b)       Receive all monies and securities, and deposit same in a depository approved by the
Board of Directors.
 
(c)        Keep records for the receipt and disbursement of all monies and securities of the Haddonfield Little League, including the Auxiliary, approve all payments from allotted funds, and draw checks therefore in agreement with policies established in advance of such actions by the Board of Directors. 
 
(d)       Prepare an annual budget, under the direction of the President, for submission to the Board of Directors at the Annual Meeting.
 
(e)        Prepare an annual financial report, under the direction of the President, for submission to the Membership and Board of Directors at the Annual Meeting.
 
(f)        Assure that an annual tax return is filed and that the Haddonfield Little League is in compliance with all Federal and State laws, including an annual audit, if required by such laws.
 
 
SECTION 6.6
Player Agent – The Player Agent shall:
 
(a)        Record all player transactions and maintain an accurate and up-to-date record thereof.
 
(b)       Receive and review applications for player candidates and assist the President in
Verifying residence and age eligibility.
 
(c)        Conduct the tryouts, the player draft, and all other player transactions or selections meetings.
 
(d)       Prepare the Player Agent’s list.
 
(e)        Prepare for the President’s signature and submission to the Haddonfield Little League Headquarters, team rosters, including players’ claimed, and the tournament team eligibility affidavit.
 
(f)        Notice the Haddonfield Little League Headquarters of any subsequent player replacements or trades.
 
 
SECTION 6.7
Safety/Baseball Operations Officer – The Safety/Baseball Operations Officer shall:
 
(a)        Be responsible to create awareness, through educations and information, of the opportunities to provide a safer environment for youngsters and all participants of Haddonfield Little League Baseball.
 
(b)       Develop and implement a plan for increasing safety of activities, equipment and facilities through education, compliance and reporting.
Note: In order to implement a safety plan using education, compliance and reporting, the following suggestions may be utilized by the Safety Officer:
 
(1)         Education – Should facilitate meetings and distribute information among
            Participants including players, managers, coaches, umpires, league
            Officials, parents, guardians, and other volunteers.
(2)         Compliance – Should promote safety compliance leadership by
            Increasing awareness of the safety opportunities that arise from these
            Responsibilities.
(3)         Reporting – Define a process to assure that incidents are recorded,
            Information is sent to league/district and national offices, and follow-up
            Information on medical and other data is forwarded as available.
 
(c)        Represent coaches and managers in league;
 
(d)       Present a coach/manager training budget to the board;
 
(e)        Gain the support and funds necessary to implement a league-wide training program;
 
(f)        Order and distribute training materials to players, coaches and managers;
 
(g)        Coordinate mini-clinics as necessary;
 
(h)       Serve as the contact person for the Haddonfield Little League and its manager-coach
Education program for the league.
 
 
SECTION 6.8
League Information Officer – The League Information Officer shall:
 
(a)        Manage the Haddonfield Little League’s official home page;
 
(b)       Manage the online registration process and ensure that league rosters are maintained on the site;
 
(c)        Assign administrative rights to Haddonfield Little League volunteers and teams;
 
(D)       Ensure the league news and scores are updated on a regular basis;
 
(e)        Collect, post and distribute import information on League activities including direct dissemination of fund-raising and sponsor activities to Haddonfield Little League, district, public, league members and media;
 
(f)        Serve as primary contact person for Haddonfield Little League and website regarding optimizing use of the Internet for league administration and for distributing information to league members and to Haddonfield Little League.
 
 
SECTION 6.9
Additional Board Positions – The remaining positions on the Board of Directors will consist of the following positions, with duties defined by the Board of Directors and listed in the bylaws/local rules. The total number of Board positions will be determined by the membership. Any Board Member may hold more than one position.
 
(a)        Umpire Director - responsible for identifing, scheduleing and recruiting/training umpires for all HLL needs at fields 
 
(b)       Maintenance Director – Building and Grounds -
 
(c)        Maintenance Director – Fields
 
(d)       Concessions Director - responsible for Snack Bar sales, apparel sales and website sales.
 
(e)        Schedules Director- responsible for helping coordinate practice field schedules and game schedules
 
(f)        Babe Ruth Division Vice President - Reports to Baseball Operations Manager, coordinates creating the pool of children for the league, coach selection and nomination, coordinates team selection, uniform and equipement dispersion with appropriate Directors, handles any issues during the course of the year with Baseball Ops and HLL President, coordinates post season tournament and tournament team selection.
 
(g)        Majors Vice President - Reports to Baseball Operations Manager, coordinates creating the pool of children for the league, coach selection and nomination, coordinates team selection, uniform and equipement dispersion with appropriate Directors, handles any issues during the course of the year with Baseball Ops and HLL President, coordinates post season tournament and tournament team selection.
 
(h)       Black Minors Vice President - Reports to Baseball Operations Manager, coordinates creating the pool of children for the league, coach selection and nomination, coordinates team selection, uniform and equipement dispersion with appropriate Directors, handles any issues during the course of the year with Baseball Ops and HLL President, coordinates post season tournament and tournament team selection.
 
(i)         Red Minors Vice President -Reports to Baseball Operations Manager, coordinates creating the pool of children for the league, coach selection and nomination, coordinates team selection, uniform and equipement dispersion with appropriate Directors, handles any issues during the course of the year with Baseball Ops and HLL President, coordinates post season tournament and tournament team selection.
 
(j)        White Minors Vice President -Reports to Baseball Operations Manager, coordinates creating the pool of children for the league, coach selection and nomination, coordinates team selection, uniform and equipement dispersion with appropriate Directors, handles any issues during the course of the year with Baseball Ops and HLL President, * there are no post season teams at this age*.
 
(k)       T-Shirts Vice President -Reports to Baseball Operations Manager, coordinates creating the pool of children for the league, coach selection and nomination, coordinates team selection, uniform and equipement dispersion with appropriate Directors, handles any issues during the course of the year with Baseball Ops and HLL President, * there are no post season teams at this age*
 
(l)         T-Ball Vice President - Reports to Baseball Operations Manager, coordinates creating the pool of children for the league, coach selection and nomination, coordinates team selection, uniform and equipement dispersion with appropriate Directors, handles any issues during the course of the year with Baseball Ops and HLL President, * there are no post season teams at this age*
 
(m)      Fundraising/Sponsor Director(s)
 
(N)       Equipment Director - Responsible for collecting, inventoring and storage of equipment at HLL facilities, ordering of any additional required equipment and dispersion of equipment to teams for seasonal play. Also responsible for supply game balls
 
(o)        Special Events/Trophies/Schedule Book Director
 
(p)       Fall Ball  Director
 
(q)       At-Large Director

(r)       HLL Scholarship Director

(s)      BOE/ Borough/ Rec Council Director - responsible to help coordinate activities between HLL and the associated groups we need to participate with as part of ongoing needs in the community. Resonsible to coordinate with and report back to the HLL President and Executive Board activities needed in these areas.

(t)       Parade Coordinator - To help coordinate Spring Seasons annual parade with borough, police, fire company, the league and any other associated groups that participate.

(u)     Tournament Director -
·        Coordinate uniforms with Facilities and Supplies Director
·        Coordinate Equipment needs with Equipment Director (balls especially)
·        Coordinate Snack Bar coverage with Concessions Director and each team for HLL game coverage
·        Coordinate with Maintenance Director – Fields for field prep.
·        Keep each coach up to date with D13 meetings for rules and affidavits.
·        Helps Schedule field time for practices.
·        Coordinate announcements for teams with each League VP.
·        Coordinate and select tournaments outside LLWS.
·        Coordinate/Schedule umpires with Umpire Director
·        Coordinate Score keepers (2) per game/including paperwork need in area
·        Work with D13 for District and Sectional games being played at our facility.
 
 
 
 
SECTION 6.10
Mandatory Attendance – Any member of the Board of Directors who misses three consecutive regular or special meetings of the Board or misses more than four meetings in a term without an excuse that is acceptable to the Board may be subject to disciplinary action up to and including removal from the Board. Any disciplinary action must be approved by a two-thirds majority of the Board and the member must be notified in writing at least seven days prior to such pending action.
 
 
 
ARTICLE VII – EXECUTIVE COMMITTEE
 
 
SECTION 7.1
During the Annual Meeting held in October of each year, or as soon thereafter as possible, the Board shall appoint specific Board Members in good standing to become members of what is to be known as the “Executive Committee.” The Executive Committee is to be formed for the purpose of running the day-to-day operations of the Haddonfield Little League.
 
 
SECTION 7.2
The Executive Committee shall, at a minimum, consist of the President, Treasurer, Finance Committee Chairman, League Administration Chairman, Facilities and Supplies Chairman, Baseball Operations Chairman. Upon Board approval, the size and/or structure of the Executive Committee may be changed.
 
 
SECTION 7.3
The Executive Committee shall advise and assist the Haddonfield Little League in all matters concerning its interests and the management of its affairs, and shall have such other powers as may be delegated to it by the Board, but in no event will the Executive Committee have authority over the Board or Directors.

 
SECTION 7.4
At any meeting of the Executive Committee, a majority of the total number of members then in office shall constitute a quorum for the transactions of business, and the act of majority present at any meeting at which there is a quorum shall be the act of the Committee.
 
 
SECTION 7.5
Notwithstanding other provisions in this Constitution which may be in conflict with this provision, the Executive Board shall have the authority to make expenditures it deems necessary without Board approval provided such expenditures do not exceed ten percent (10%) of the gross expenditures allowed pursuant to the approved annual budget. The Board must approve all other proposed expenditures.
 
 
 
ARTICLE VIII – OTHER COMMITTEES
 
 
SECTION 8.1
At any meeting of the Board of Directors, committees may be formed to assist Board members in their duties, with size and duties to be determined by the Board. Committees may consist of individuals who are not part of the Regular Membership.
 
 
 
ARTICLE IX – AFFILIATION
 
 
SECTION 9.1
Charters – The Haddonfield Little League shall annually apply for its charter from Little League Baseball, Incorporated, and shall do all things necessary to obtain and maintain its charter. The Haddonfield Little League shall devote its entire energies to the activities authorized by such charter and it shall not be affiliated with any other program or organization or operate any other league.
 
 
SECTION 9.2
Rules and Regulations – The Official Playing Rules and Regulations as published by Little League Baseball, Incorporated, Williamsport, Pennsylvania, shall be binding on this Local League.
 
 
SECTION 9.3
Local Rules – Rules governing play for each Division of the Haddonfield Little League (hereinafter “Local Rules”)  (i.e., whether to allow base stealing, number of steals allowed, maximum runs per inning, parameters of any mercy rule, whether to use a pitching machine, etc.) shall be adopted by the Board of Directors at a meeting to be held not less than one month previous to the first scheduled game of the season. The Local Rules, however, shall in no way conflict with the Rules, Regulations and Policies of Little League Baseball, Incorporated, nor shall they conflict with this Constitution. The Local Rules governing each Division shall remain in full force and effect until the end of each fiscal year, at which time they shall automatically renew unless a majority of the Board of Directors votes to amend or rescind, in part or in whole, these Local Rules.
 
 
 
ARTICLE X – NOMINATIONS AND ELECTIONS
 
 
SECTION 10.1
The Board -- The Board of Directors shall be elected at the Annual Membership Meeting by a majority vote of the Regular Members present.
 
 
SECTION 10.2
Nominations – A minimum of three (3) designees of the Membership shall be appointed by the President before the September meeting to serve on the Nominating Committee. The Nominating Committee shall prepare a list of members who wish to be considered for election to the Board of Directors. No one shall be placed on this list whose consent to serve has not first been obtained.
 
 
SECTION 10.3
Board Election – The list of members prepared by the Nominating Committee shall be presented at the Board election held at the Annual Meeting of the Members of the Haddonfield Little League.
 
 
 
ARTICLE XI – FINANCIAL AND ACCOUNTING
 
 
SECTION 11.1
Authority – The Board of Directors shall segregate revenue received in the following manner:
 
(a)        Registration revenue shall be placed into the Little League Operating Account;
 
(b)       New Member revenue shall be placed into the Little League Capital Improvement fund;
 
(c)        Revenue generated from other sources including, but not limited to, concessions, apparel sales, and fund raising activities, shall be place into the General Operating Account. In the event that funds are raised or solicited for special projects, such revenue shall be segregated and earmarked for that project. Upon completion of the special project, any excess revenue shall be deposited into the General Operating Account.
 
 
SECTION 11.2
Contributions – The board shall not permit the contribution of funds or property to individuals or teams but shall solicit funds for the common treasury of the Haddonfield Little League, thereby to discourage favoritism among teams and to endeavor to equalize the benefits of the Haddonfield Little League.
 
 
SECTION 11.3
Solicitation – The Board shall not permit the solicitation of funds in the name of the Haddonfield Little League unless all of the funds so raised are placed in the Haddonfield Little League treasury.
 
 
SECTION 11.4
Disbursement of Funds – The Board shall not permit the disbursement of Local League funds for other than the conduct of Little League activities in accordance with the rules, regulations and policies of Little League Baseball, Incorporated. All disbursements shall be recorded by the Treasurer.  All checks shall be issued by the Haddonfield Little League Treasurer and signed by the Treasurer or an Executive Committee Member.
 
 
SECTION 11.5
Compensation – No Director, Officer or Member of the Local League shall receive, directly or indirectly any salary, compensation or emolument from the Local League for services rendered as Director, Officer or Member.
 
 
SECTION 11.6
Deposits – All monies received, including Auxiliary Funds, shall be deposited to the credit of the Haddonfield Little League.
 
 
SECTION 11.7
Fiscal Year – The fiscal year of the Haddonfield Little League shall begin on January 1st and shall end on December 31st.

 
 
ARTICLE XII – AMENDMENTS (pending)
 
This Constitution may be amended, repealed or altered in whole or in part, subject to a Presidential Veto, by a majority vote of the regular members at any duly organized General Membership meeting of the members provided notice of the proposed change is included in the notice of such meeting. This Constitution may also be amended, subject to a Presidential Veto, by a two-thirds vote of the Board of Directors at any duly authorized Board of Directors meeting. Any Presidential Veto may be overridden by a two-thirds vote of the regular members at any duly authorized General Membership meeting OR a three-quarters vote by the Board of Directors at any duly authorized meeting of the Board of Directors. 
 
 
last updated May 12, 2008